Guide to Renting a Tent for Your Wedding

Living here in California we often joke about how the weather is and we don’t know from one day to the next if it is going to be rainy, sunny or windy.

While many couples dream of having a wedding outside with a scenic backdrop in the California foothills or in the wine country area of Sonoma, sometimes your wedding venue will require you to have a backup plan in the event of inclement weather.

We have done a lot of outdoor weddings and know that heat, wind, cold and rain are not our best friends and we always like to have a back-up plan like tenting.

Way before you sign on the dotted line for your dream wedding venue, you should factor in the cost of a tent if you are planning on getting married outdoors. If you are not careful, an unexpected cost of tenting can blow the budget of your dream wedding venue over the top.

We are sure you are wondering how much do tents cost and where do you start?  Well, tents are broken down into two different types of tents: pole tents and frame tents.  Pole tents go on the grass since the stakes have to be in the grass and there is a center pole inside that helps hold the tent up.

You have more flexibility with a frame tent because it can go on multiple surfaces whether it is grass, asphalt, concrete, a courtyard or dirt.  There are not any poles inside the tent to hold it up and because of this you will have more room inside the tent.

Winery Wedding

Photo Credit: Celebrations Party Rentals

When planning to rent a tent, you must consider what will work best for your venue.  Talk to your wedding planner, party rental specialist or venue manager regarding what might be needed to suit your event needs.  Tent frames work best in narrow spaces, whereas pole tents work well in spaces that are much larger.

Don’t know how much tent you will need? A good place to start is to ask your wedding planner or venue manager to give you the dimensions of the area in question.  They will most likely have that information or if you are planning on having the tent at a venue that repeatedly uses a party rental company for tents, it might be helpful to talk to the rental company regarding dimensions and costs.

Another part of your tenting needs is to decide whether you want flooring, side walls, draping, lighting, heaters or fans/AC.  Let’s not forget that if the venue does not offer a kitchen for prep work or a full-service kitchen, the caterer might need a smaller tent to work out of.  Some caterers bring their own tents and others don’t.

What is the bottom line for tenting?  This following will give you a general idea of tent rental costs. Pricing may vary between rentals companies and the area that your venue is:

Basic tent: Anywhere from $500 – $10,000

Flooring: This can be from $300-$2,000.  Think of tent flooring like you are purchasing new flooring for your home.  The more expensive flooring like bamboo is going to cost more per square foot versus traditional oak or laminate flooring.

Generator: Runs $250-$2,000

Generator: $500-$1,250

Side walls: These are charged by linear square foot, which costs could around $300 and above and is based on the size of the tent.  The bigger the tent, the more side wall costs will increase.

Tent heaters: $95 and up

Delivery fee:  Varies

Once you start adding up the costs of a tent rental and if it is not within your budget to have one, you might consider looking at another venue.  All the pricing that we have listed above are averages.  Each venue is different and therefore pricing will be different based on your needs.  If you have questions, ask a wedding professional to help you out.

Are you going to use a tent on your wedding day?

 

What No One Tells You About Flowers

In part five of our series “When a Wedding Planner Gets Engaged”, I want to talk about what no one tells you about flowers. A lot of couples I work with love flowers, but really don’t know what goes into the cost of flowers and find out that they are pretty expensive! This can potentially blow your budget wide open!

While planning my own wedding, it was clear that I really wanted to have nice centerpieces and an awesome bouquet because I LOVE flowers and they are so much part of what I do as a planner/designer. Even though I am in the industry, I was still amazed at how much flowers could cost even with flowers are in season.

Photo Credit: Dee and Kris Photography

Photo Credit: Dee and Kris Photography

We all love flowers but no one really likes to talk about how much they cost. I am sure you got sticker shock when you met with the florist and then they gave you a breakdown of how much it will cost to make the wedding look beautiful. The following breakdown is based on averages. The actual costs can fluctuate depending on where you live, what time of year and what type of flowers you are having.

CEREMONY

$300 – One Bride’s Bouquet
$20 – Groom’s Boutonniere
$750 – Bridesmaid bouquets (six at $125 each)
$25 – Fresh flowers for bridesmaid hairstyles
$80 – Groomsmen boutonnieres (four at $20 each)
$40 – Father and grandfather boutonnieres (two at $20 each)
$90 – Mother and grandmother corsages (two at $45 each)
$50 – Ring bearer’s basket
$40 – Flower girl’s basket of petals
$300 – Ceremony arrangements (two displays at the altar)

COCKTAIL HOUR

$275 – Escort-card table arrangements

RECEPTION

$1,500 – Dinner table arrangements (ten at $150 each)

$220 – Floating candle arrangements (fifty-five at $4 each)

DESIGN

$600 – Floral design fee

THE GRAND TOTAL: $4,265

(excludes setup, breakdown fees and taxes)

As you can see the grand total is over $4,000! Why are flowers so much? Flowers are tied to the market rate. It is very similar to when you go to a restaurant and see lobster on the menu and it says “Market Rate”. Flowers are based on petroleum prices; so when petroleum goes up, so does the price of flowers because farm tractors, farm equipment, greenhouses and the transportation and delivery of the flowers to market all involve petroleum. Florists are not trying to gouge you with the design fee. The design fee is a fee in which you pay for the florist’s expertise and experience. It’s not a good idea to try and “haggle” or “negotiate” this fee because the person who is designing your flowers brings a great deal of experience to the plate in order for your wedding to look beautiful. As I said, this is an average cost. Prices differ based on many variables.

The last thing I would like to cover is that make sure that you are clear on what type of design you would like. If you are wanting a rustic theme, let your florist know. Have open communication and if there is something that you don’t like or not sure about, ask! The florist is there to help you and wants to do everything humanly possible to make you happy with their work. There is no such thing as a stupid question!!!

Repurpose Recyle Reuse

In our off time, the team at Inspirations by Gina love to go to eclectic consignment stores and thrift shops to see what we can find for our clients. One of our favorite places to go is Urban Ore in Berkeley, CA. You never know what you might find there. Since repurposing and recycling is so cool and hip and at the same time helps out our beautiful planet and the fragile eco system, we thought you might like how various wagons are used.

Flower Power Continues

Inspirations by Gina is loving flowers and that flowers are a intricate part of tablescaping. We love the fact that elegance and glam is back!

Courtesy of www.specialevents.com

Courtesy of www.specialevents.com

Flower Power – The Latest Trend

I love flowers and flowers are the latest trend in fashion, design and decor. I expect to see a lot of bridesmaids and guests wearing flower outfits to rehearsal dinners and weddings. What will you be wearing?

PLAN each day to be fabulous…

Courtesy of  polyvore.com

Courtesy of polyvore.com

Succulents aren’t just for the backyard

The weather is stormy outside and we love staying indoors this time of year and looking at cute DIY ideas for our clients. Why not give your guests plantable succulents! Succulents are easy plants to grow because they are drought resistant and can withstand colder climates better than some other plants. We like these easy DIY succulent wedding favors which can double as place cards too. The succulents were placed in tea cups that can be gathered from thrift stores, flea markets, garage and estate sales. The more you mismatch them, the better!

Courtesy of www.sandiegoabc.com

Here is another example of what you can do with succulents. They are great for decorating and the possibilites are endless. Check out these succulents in cigar boxes. What is there not to love about these?

Courtesy of Grey Likes Weddings

Inspiration by Gina